INFORMATION RELATED TO COVID-19

 
We will continue to update our website with changes as information becomes available or as bills are voted into law. This page was last updated June 30, 2020 at 2:59 p.m. P.T.

PPP Loan Forgiveness Application

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How to Run Commonly Requested Payroll Reports for the PPP Loan (April 8, 2020)

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COVID-19 WEBINAR RECORDINGS:

PPP Updated Loan Forgiveness & Application (June 26, 2020)

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PPP Flexibility Act (June 16, 2020)

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Preparing Your Return-To-Work Strategy (June 4, 2020)

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Coastal Payroll Town Hall: PPP Loan Forgiveness Application (May 20, 2020)

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Coastal Payroll Town Hall (May 12, 2020)

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How to Maximize Forgiveness of Your PPP Loan (April 30, 2020)

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Managing Emergency Paid Sick Leave in iSolved (April 3, 2020)

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Understanding the Families First Coronavirus Response Act and Cares Act (March 30, 2020)

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Calculating Your Paycheck Protection Program Loan Amount Using iSolved

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Get Answers California Employers Need on COVID-19

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Federal Update: The Families First Coronavirus Response Act and California Updates

WATCH THE RECORDING HERE                   GET THE SLIDES HERE


EXPLANATION OF NEW TAX CREDITS AND LOAN PROGRAMS

 

Payroll Tax Relief Video

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Payroll Tax Relief PowerPoint

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Payroll Tax Relief – California

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Payroll Tax – Federal

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Request for Emergency Sick Leave

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Social Distancing and Sanitation Protocol for Employers

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San Diego County Addendum Regarding Use of Face Coverings

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Get the Latest Families First Coronavirus Response Act (FFCRA or Act) Poster

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Get the Latest Families First Coronavirus Response Act (FFCRA or Act) Poster – Español

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STATE OF CALIFORNIA INFORMATION RELATED TO COVID-19

State Resources for Employers

State Resources for Employees

Employee Benefits Table

Helpful Links

Additional Information

 

WAYS THE STATE IS HELPING EMPLOYERS

Work Sharing Program:  For employers who reduce hours/wages temporarily (to avoid layoffs), they can participate in the EDD’s “Work Sharing Program”.  The Work Sharing Program offsets the reduced employees’ wage losses with Unemployment Insurance (UI) benefits. Leased, intermittent, seasonal, or temporary employee cannot participate in the program, nor can corporate officers or major stockholders. The program itself cannot be used as a transition to a layoff.

    Employers can participate in the EDD’s “Work Sharing Program” provided they meet all of the following requirements:

    • Be a legally registered business in California;
    • Have an active California State Employer Account Number;
    • Reduce the hours/wages of at least 10 percent of the regular workforce or a unit of the workforce, and a minimum of two employees;
    • Reduce hours/wages by at least 10 percent but not exceed 60 percent;
    • Maintain health benefits the same as before the reduction, or under the same standards as other employees who are not participating in Work Sharing;
    • Maintain retirement benefits under the same terms and conditions as before the reduction, or the same as for other employees not participating in Work Sharing;
    • The collective bargaining agent of employees in any bargaining unit has agreed to voluntarily participate and signed the application for Work Sharing;
    • The affected work units to be covered by the Work Sharing plan and each participating employee with their full name and Social Security number have been identified to the EDD;
    • Employees are notified in advance of the intent to participate in the Work Sharing program;
    • The number of layoffs that will be avoided by participating in the Work Sharing program have been identified to the EDD, and;
    • The EDD is provided with any necessary reports or documents relating to the Work Sharing plan.

Unemployment Insurance Benefits:  For employers who must lay off employees temporarily until business improves and who will return them to work within a few weeks, the affected employees may apply for UI benefits. Because a state of emergency has been declared, the waiting period will be waived and so will the requirement to look for work (required when permanently unemployed).  Employees who self-quarantine due to COVID-19 may also be eligible.

Payroll Taxes:  If an employer is directly affected by COVID-19 and can’t file timely payroll taxes, they can apply for an extension of up to 60 days. Reference the EDD’s State of Emergency or Disaster Fact Sheet (DE 231SED) for detailed information on filing for the extension.


WAYS THE STATE IS HELPING EMPLOYEES

Unemployment Insurance Claims:  As mentioned  above, employees who have been temporarily laid off due to a lack of business and who will return to work within a few weeks may apply for UI benefits.

  • Because of the declaration of a state of emergency, the waiting period will be waived, and employees will not be required to look for work.
  • Employees who are laid off with no expectation of being called back into work may apply for UI benefits (waiting period waived) under the normal conditions (required to look for work).
  • Employees who must miss work because their children are subject to a school closure due to COVID-19 may also be eligible for UI benefits. A school closure certification will be required.

State Disability Insurance:  Employees who become ill with, or who are medically quarantined due to exposure to, COVID- 19, and who must miss work as a result, may apply for State Disability Insurance (SDI) benefits.

  • Medical certification will be required.
  • During the state of emergency, the waiting period will be waived.
  • SDI provides from 13 to 26 weeks of benefits (your health care provider must certify you are sick).
  • Employees are allowed to use paid sick leave or other paid time off
  • Employers may not require the use of paid sick leave or any other form of paid time off.

Paid Family Leave Benefits:  Employees who must miss work to care for a family member who is ill with, or medically quarantined due to exposure to, COVID-19 may apply for Paid Family Leave (PFL) benefits.

  • Medical certification will be required.
  • Up to six (6) weeks of paid leave (eight [8] weeks starting July 1, 2020).
  • Employees are allowed to use paid sick leave or other paid time off.
  • Employers may not require the use of paid sick leave or any other form of paid time off.

Workers’ Compensation:  Employees who become exposed to and become ill with COVID-19 during the course of their regular work duties may be eligible for workers’ compensation benefits.

School Emergency Law:  Employees at worksites with 25 or more employees may also be provided up to 40 hours of unpaid leave per year for specific school-related emergencies, such as the closure of a child’s school or day care by civil authorities.

Helpful Links:

Department of Industrial Relations – Guidelines for General Industry on COVID-19

CA Employment Development Dept – Employer/Employee COVID-19 General Information

CA COVID-19 Labor Laws FAQ

CA Governor Executive Order Information

Families First Coronavirus Response Act: What We Know So Far

Other Notes and Recommendations:

Employers are permitted to require that employees provide information about their planned or completed travel to high-risk countries but may not ask for medical information that violates privacy.

Employers are permitted to send employees with acute respiratory illness symptoms home immediately.

Employers are not permitted to discriminate, harass, or retaliate against employees who exercise their rights under the State’s paid sick leave laws because of COVID-19.

Employers are encouraged to allow employees to work from home if the requirements of their position are conducive to it.

Employers are encouraged to postpone events like large meetings and trainings until the curve has flattened.

Employers are encouraged to establish a routine for maintaining a healthy workplace, such as:

  • Actively encouraging sick employees to stay home
  • Providing information and training to employees on:
    • Cough and sneeze etiquette
    • Hand hygiene
    • Avoiding close contact with sick persons
    • Avoiding touching eyes, nose, and mouth with unwashed hands
    • Avoiding sharing personal items with co-workers (i.e. dishes, cups, utensils, towels)
  • Performing routine environmental cleaning of shared workplace equipment and furniture
  • Providing tissues, no-touch disposal trash cans, and hand sanitizer for use by employees

Employers are encouraged to not allow employees whose children are home due to school closure to bring those children to work.

Employee Benefits Table:
Program
Why
What
Benefits
More Information
How to File
Disability Insurance

If you’re unable to work due to medical quarantine or illness related to COVID-19 (certified by a medical professional)

Short-term benefit payments to eligible workers who have a full or partial loss of wages due to a non-work-related illness, injury, or pregnancy.

Approximately 60-70 percent of wages (depending on income); ranges from $50-$1,300 a week for up to 52 weeks.

Learn more about your eligibility for Disability Insurance

File a Disability Insurance claim

Paid Family Leave

If you’re unable to work because you are caring for an ill or quarantined family member with COVID-19 (certified by a medical professional)

Up to six weeks of benefit payments to eligible workers who have a full or partial loss of wages because they need time off work to care for a seriously ill family member.

Approximately 60-70 percent of wages (depending on income); ranges from $50-$1,300 a week for up to 6 weeks.

Learn more about your eligibility for Paid Family Leave

File a Paid Family Leave claim

Unemployment Insurance

If you have lost your job or have had your hours reduced for reasons related to COVID-19

Partial wage replacement benefit payments to workers who lose their job or have their hours reduced, through no fault of their own.

Range from $40-$450 per week for up to 26 weeks.

Learn more about your eligibility for Unemployment Insurance

File an Unemployment Insurance claim

Paid Sick Leave

If you or a family member are sick or for preventative care when civil authorities recommend quarantine

The leave you have accumulated or your employer has provided to you under the Paid Sick Leave law.

Paid to you at your regular rate of pay or an average based on the past 90 days.

Learn more about your eligibility for Paid Sick Leave

If accrued sick leave is denied, file a Wage claim

Workers’ Compensation

If you are unable to do your usual job because you were exposed to and contracted COVID-19 during the regular course of your work, you may be eligible for workers’ compensation benefits.

Benefits include temporary disability (TD) payments, which begin when your doctor says you can’t do your usual work for more than three days or you are hospitalized overnight. You may be entitled to TD for up to 104 weeks. TD stops when either you return to work, your doctor releases you for work, or your doctor says your illness has improved as much as it’s going to.

TD generally pays two-thirds of the gross wages you lose while you are recovering from a work-related illness or injury, up to maximum weekly amount set by law. In addition, eligible employees are entitled to medical treatment and additional payments if a doctor determines you suffered a permanent disability because of the illness.

Learn more about your eligibility for Workers’ Compensation benefits

File a Workers’ Compensation claim